15 Best Software for Plumbers in 2025

Looking for the best plumbing software in 2025? You’ve come to the right place. Paper invoices and spreadsheets hold you back, while modern CRMs, scheduling, and estimating tools keep you moving, eliminate errors, and help you win more jobs and finish them faster.

After hands-on testing of 25+ platforms, we narrowed the list to the 15 best plumbing software tools across scheduling & dispatching, estimating, invoicing, inventory, and project management. Whether you’re a solo pro or managing multiple crews, this guide highlights what each platform does best, where it falls short, and who it’s for.

Plumbers across the country are discovering that specialized CRM systems can boost efficiency by streamlining workflows and reducing manual tasks, eliminate billing errors, and help manage customer relationships more effectively.

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BluePro

BluePro brings together your entire workflow in one platform. You can send quotes, create invoices, and accept payments online and in the field through credit card and ACH. A built-in CRM stores customer and job history, while scheduling and dispatching tools keep your team on track. What really makes BluePro stand out is its AI-powered WordPress website—designed to bring in leads and convert them into paying jobs. The platform is fully mobile-optimized today, and a native mobile app plus automated SMS reminders for teams and customers are planned for the end of 2025.

Pricing

BluePro starts at $24.95/month for Essentials and $44.95/month for Advanced. Each plan includes one user, with additional users at $14.95/month per seat. This flat add-on model makes it one of the most affordable ways to scale a team compared to competitors that often jump to $79–$100+ per user.

Pros

• All-in-one: CRM, jobs, invoices, payments, and website
• Consistently more affordable than legacy competitors
• Easy to use without sacrificing power
• Customer support noted as stronger than Housecall Pro

Cons

• Mobile app is on the way (web app works on all devices now)
• Smaller brand footprint than the oldest incumbents

Best for

BluePro is perfect for solo plumbers and small to medium-sized businesses who want one simple platform to generate demand, manage jobs, and get paid—without the high costs or complexity of older software. See how BluePro compares directly with Housecall Pro in our full breakdown.

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ServiceTitan

ServiceTitan centralizes dispatching, GPS tracking, call recording, and checklists while giving managers access to detailed reporting and pricebook updates. The platform also supports memberships, mobile estimates, and integrated payments with financing, tying together office and field operations.

Pricing

Typically start at $235–$325 per technician/month with annual contracts.

Pros

• Deep reporting and integrated pricebook
• Average 21% revenue growth reported by users
• Comprehensive office-to-field connectivity

Cons

• Expensive compared to most competitors
• Steep onboarding and training time
• Can overwhelm smaller teams

Best for

ServiceTitan is built for medium to large plumbing companies with at least five technicians and dedicated office staff that want powerful growth and operational control.

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Field Promax

Field Promax makes it easy to manage work orders, schedule jobs, and track technicians in real time. Its mobile app enables on-site payments, captures customer history, and stores digital documents. The software also integrates seamlessly with QuickBooks Online and offers job costing, equipment tracking, and emergency response monitoring.

Pricing

Plans start at $99/month for 1 user, $159 for 5 users, and $239 for 12 users, with annual discounts.

Pros

• Smooth QuickBooks integration
• GPS tracking and optimized routes
• Mobile app supports payments and signatures

Cons

• Some reports of slow performance
• Customer service response can lag
• GPS features require a learning curve

Best for

Field Promax is a solid choice for small to midsize plumbing teams who want a cloud-based solution to centralize scheduling, billing, and customer management while keeping QuickBooks fully in sync.

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Contractor+

Contractor+ offers a mobile-first solution that bundles CRM, scheduling, estimating, and payments together. It includes built-in telephony and AI call handling, GPS for nearby technician dispatching, and flexible estimating tools ranging from detailed breakdowns to quick bids.

Pricing

Free version available. Paid plans start at $29/month per user (PRO) and $49/month per user (Ultimate).

Pros

• Affordable with a free plan
• Professional-looking estimates and invoices
• Strong QuickBooks sync

Cons

• Free version limited in scope
• Layouts can feel busy at scale
• Estimate templates lack polish for some users

Best for

Contractor+ works best for independent plumbers and smaller businesses who want to start with an affordable option and grow into a full-featured system without breaking the budget.

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ServiceFusion

ServiceFusion combines drag-and-drop scheduling, QuickBooks integration, and FusionPay for card/ACH transactions. GPS fleet tracking provides visibility into vehicles, while built-in VoIP routes calls, records conversations, and stores transcriptions for better customer service.

Pricing

Starter plan at $208/month (annual) or $245/month (monthly). Pro plan at $533/month (annual) or $627/month (monthly). Unlimited users included.

Pros

• Unlimited user model
• Strong fleet and payment tools
• Deep QuickBooks integration

Cons

• Steeper learning curve
• Limited mobile app functionality
• Performance dips with larger data loads

Best for

ServiceFusion suits growing plumbing businesses that need fleet tracking, unlimited user access, and integrated payments in one system.

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Jobber

Jobber is built around simplicity, with drag-and-drop scheduling, GPS routing, and automated quote follow-ups. Customer communication features like “on my way” texts improve professionalism, while time tracking and QuickBooks Online sync keep operations accurate.

Pricing

Core: $49/month (annual). Connect: $129/month (annual). Grow: $249/month (annual).

Pros

• Clean, intuitive interface
• Great mobile app experience
• Automated customer reminders

Cons

• Customization options limited
• Advanced features locked to higher plans

Best for

Jobber works well for small to medium-sized plumbing businesses (1–10 people) that want quick organization of scheduling, quotes, and invoicing without lengthy training. For a deeper dive, read our BluePro vs Jobber comparison.

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FieldEdge

FieldEdge is designed to help plumbing businesses save time by connecting field operations directly with QuickBooks in real time. Its dynamic dispatch board assigns jobs based on skills and proximity, while technicians can access full customer histories, complete digital forms, and issue invoices on-site. The combination of mobile invoicing, paperless billing, and 2-way QuickBooks syncing ensures financial accuracy and faster payments.

Pricing

FieldEdge offers three tiers—Select (dispatching, CRM, pricebook), Premier (adds advanced dispatch, service agreements, multi-option quotes), and Elite (includes proposal tools, warehouse inventory, unlimited reporting). Each plan includes onboarding, training, and support, but pricing is provided via custom quote.

Pros

• Streamlined billing with mobile payments
• True 2-way QuickBooks sync for accurate books
• Deep customer history in the tech app

Cons

• Dense feature set can feel hard to navigate
• Occasional QuickBooks sync issues reported
• No open API availability

Best for

FieldEdge is a fit for plumbing companies that run QuickBooks and want to tighten the link between field operations and financials while saving time on invoicing. If you already use QuickBooks, BluePro also integrates seamlessly.

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GorillaDesk

GorillaDesk focuses on simplicity, offering drag-and-drop scheduling, route optimization, and a client portal that lets customers check appointments, view quotes, and pay invoices anytime. The mobile app mirrors the web platform, so teams in the field always stay in sync with the office. By reducing scheduling headaches and automating reminders, it helps small teams reclaim hours each week without adding complexity.

Pricing

Two plans: Basic at $49/month per technician and Pro at $99/month per technician. Pro adds subscription billing, QuickBooks sync, and the customer portal.

Pros

• Very user-friendly; minimal training needed
• Strong mobile access with real-time syncing
• Responsive customer support

Cons

• Limited payment processing integrations
• Recurring task quirks reported by some users
• Reporting is more basic than competitors

Best for

GorillaDesk is ideal for small plumbing businesses that value simplicity, speed, and affordable pricing over extensive customization.

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WorkWave (ServMan)

WorkWave’s ServMan platform scales with plumbing businesses of all sizes, combining enhanced scheduling, automated client messaging, and centralized customer histories. Its ServMan Mobile app lets technicians quote jobs, capture photos, track materials, and accept payments directly from the field. With RouteManager, companies can minimize travel time, reduce costs, and keep teams connected in real time.

Pricing

WorkWave uses custom pricing based on company size and needs. Its RouteManager component starts at $54/month per vehicle, but full ServMan ERP pricing requires a sales consultation.

Pros

• Scales well from small to large teams
• Real-time office ↔ field synchronization
• iOS/Android friendly with advanced routing

Cons

• Annual contracts may be a hurdle
• Inventory capabilities are limited
• Can lag under heavy usage; full functionality needs connectivity

Best for

WorkWave is designed for growing plumbing businesses that need scalable tools for scheduling, routing, and mobile access across multiple teams.

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Simpro

Simpro provides plumbing businesses with comprehensive job management tools covering everything from quotes and scheduling to inventory tracking and reporting. The platform includes Simpro Mobile for instant field updates, plus customizable digital forms and advanced BI dashboards for profitability insights. By centralizing operations, it reduces admin time, speeds up payments, and supports complex multi-crew workflows.

Pricing

Simpro’s pricing is tailored by team size and features, with setup/onboarding fees included. Add-ons like Data Feed, Takeoffs, and Simtrac GPS carry additional costs. Businesses must contact sales for a custom quote.

Pros

• Advanced reporting/BI and profitability tracking
• Highly customizable workflows and forms
• Built for multi-crew, multi-location operations

Cons

• Overkill for smaller shops
• Steeper learning curve
• Notable setup/onboarding effort

Best for

Simpro is best for mid-to-large plumbing companies handling complex operations across multiple locations, especially those balancing residential and commercial work.

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Procore

Procore is built for contractors handling large, complex plumbing projects, offering integrated tools for bidding, estimating, BIM access, and project collaboration. Its Auto-Count feature uses AI to speed up takeoffs, while cloud-based access ensures every stakeholder has the latest project data. By uniting estimating, scheduling, and execution in one system, it reduces errors and improves team alignment.

Pricing

Procore charges based on Annual Construction Volume (ACV), covering unlimited users, storage, and support. Pricing can range from $375 to $3,000/month per user, with enterprise contracts exceeding $20,000 annually for large projects.

Pros

• Unlimited users on a single company license
• Smooth handoff from estimating to execution
• Robust collaboration across stakeholders

Cons

• Steep learning curve at the start
• Requires third-party accounting integrations
• Pricing/complexity can be high for small contractors

Best for

Procore is ideal for large commercial plumbing operations that need advanced estimating, project management, and collaboration in one unified system.

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FastPIPE

FastPIPE specializes in plumbing and mechanical estimating, featuring an extensive catalog of 150,000+ items and an Auto Connect digitizer for quick, accurate takeoffs. Users can build custom libraries and specs, then generate detailed reports segmented by section, area, or cost code. The software is built for precision, helping contractors improve bid accuracy and win more commercial and industrial projects.

Pricing

Available via one-time purchase at $4,995 for the first license ($2,495 for each additional) or by subscription at $250/month for the first license ($105/month additional). Both include first-year maintenance, training, and pricing updates.

Pros

• Huge catalog with current material pricing
• Fast, accurate on-screen takeoffs (Auto Connect)
• Custom specs/libraries; excellent support

Cons

• No project management or accounting modules
• Advanced training depth could be better
• Pricing fluctuations after updates reported by some users

Best for

FastPIPE is best for commercial and industrial contractors needing highly accurate estimates for large-scale jobs.

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McCormick Systems

McCormick offers a robust estimating platform with more than 40,000 plumbing items and 20,000 pre-built assemblies, plus real-time supplier pricing updates. Digital takeoff tools like auto-count and Auto Home Run streamline estimating, while multi-drawing workflows save time on complex projects. By combining detailed labor units with cloud access, it helps estimators produce faster, more professional bids.

Pricing

Starts around $1,700 for the base McCormick version, with upgrades to McCormick Pro and Design Estimating Pro offering change order management, customizable screens, and integrated digital takeoff.

Pros

• Preloaded labor units; extensive items/assemblies
• Cloud access reduces local IT burden
• Flexible, customizable job breakdowns

Cons

• Some UI elements feel clunky
• Symbol editor often criticized
• DEP features can be buggy/underwhelming

Best for

McCormick works best for midsize contractors producing professional, detailed bids with accurate material and labor costs.

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TurboBid

TurboBid guides contractors through estimating with a step-by-step wizard that reduces mistakes and speeds up bid creation. It includes real-time supplier pricing through TurboCloud and other services, plus room-by-room breakdowns for clear proposals. By generating polished, client-ready bid packages and VE reports, TurboBid helps small and midsize plumbing contractors compete more effectively.

Pricing

Offered as a monthly subscription at $135, a one-time purchase at $1,395 (discounted from $1,620), or four monthly payments of $399. All plans include a free 14-day trial and one free month of TurboCloud pricing service.

Pros

• Real-time supplier pricing (TurboCloud, Trade Service, EPIC, NetPricer)
• Produces detailed, client-ready bid packages
• Database adapts well to different estimate types

Cons

• Initial learning curve
• Can’t adjust take-off quantity prior to purchase
• Windows-only (Mac requires a workaround)

Best for

TurboBid is built for small to midsize contractors who want guided estimating and easy-to-share professional proposals for residential or light commercial work.

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How to Choose Plumbing Software

The right choice depends on your stage and needs. Solo plumbers and small crews benefit from affordable, easy-to-use options like BluePro or GorillaDesk. Growing teams may want the balance of features and cost offered by Jobber or FieldEdge, while larger operations often require the enterprise scale of ServiceTitan or Simpro. Contractors focused on estimating should consider specialized platforms like FastPIPE, McCormick, or TurboBid.

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Conclusion

The right plumbing software ultimately saves time, reduces errors, improves customer service, and boosts profitability. Therefore, view this investment not as an expense but rather as a critical business decision that will shape your operational efficiency for years to come. Armed with the insights from this comprehensive review, you can now confidently select the platform that best positions your plumbing business for success in 2025 and beyond.

To see direct comparisons, check out our BluePro vs Housecall Pro or BluePro vs Jobber guides.

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FAQ